As Friday morning approaches (July 16, 2010, at 10:00 am) and we all get ready for Apple’s last minute press conference about their new iPhone 4 and scandal, we can only guess and speculate as to what Jobs’ and Co. have to say and/or tell us about Apple’s latest and greatest PR fumble.
Right now the web is abuzz with blog postings about what Apple may say or do (“It’s NOT a bug. It’s a feature.” – FREE bumper cases for everyone – Total Recall!, etc). Where theories and guesstimates abound, a very important one seems to be missing from everyone’s predictions… and it’s probably the one that Apple “fan-boys” would like to hear the most: We, Apple customers, won’t hear:

iAM Sorry!
“I am sorry!”
Three simple words. Three simple words that had Jobs’ or anyone else at Apple said, as soon as the reports of the reception problems started coming in, would had diffused most of the troubles, angry customer and bad PR for Apple. Now, I’m not saying that just by saying: “I’m sorry” we would have just go ,quietly, back to our lives without feeling ripped-off that we spent $200 plus to get a phone that…well… it takes great pictures. No! It would have not been enough but it would have been a great way for Apple to star dealing with a situation that, I think, they knew it was coming.
A few years ago I was working at your typical Silicon Valley start-up. You know… “we have to build an N-tier application with a holographic communication device using only Lego parts and duct tape in three weeks and can only spend $1.29 (and that needs to include pizza and sodas).” That means that needs where greater than resources so we had to wear the proverbial “many hats.” One of the “hats” that I had to wear was that of “technical support and customer service.” Having a half baked application going live to customers (we only had $51c left) was a sure sign that we’d be getting plenty of calls in the “hot-line” – now, I’m not calling it the hot-line because it was our tech support number. I’m calling it that way because the phone was literally getting HOT from all the calls that we were getting. Now, we had customers calling us from the entire “anger/frustrated” spectrum (and let me tell you… it’s a looooooooong one). We knew that we couldn’t resolve all the problems for all our customers right away and/or in a satisfactory manner (but we were doing our best!). But we had a strategy to help us cope. Or more precisely, help our customers cope… The FIRST thing we’d say to our customers after they were done “explaining” their problems in as calm a manner as they could was: I’AM SORRY you are experiencing difficulties. YES, WE ARE AWARE OF THE ISSUE and WE ARE WORKING hard to fix it.” Read the upper-case parts again… trust me… they are important.
Three key parts in the message:
1. Apologize right away. Trust me, there’s nothing more disarming to an angry person than to hear: “I’m sorry” and/or “you are right”. Think about it. Here they come all ready to fight and yell at you. They are ready for, wanting, a confrontation just so they can tell you how much they hate you and your $39c product… Instead they get what they’ve probably never gotten before when calling customer service: an apology. It stops them cold on their tracks. They feel, partially, re-vindicated and that it’s not their fault. Another, side effect, of saying this and stopping the customer before they can really get going on their rant is that now they are stunned into silence, which give you the perfect opportunity to talk and explain to the customer how you are going to help them.
2. Acknowledge the problem/issues: Saying “I’m sorry” is a great start but, sometimes, not enough. Now you, and/or your company, need to own-up to the problem. You don’t have to go on a long story about when and how you first discovered this issue – it won’t change a thing to the customer. Just let them know that you are aware of it. This removes any “I’m the problem” doubt from their minds and diffuses their anger even more: it’s very hard to get any at someone one when they are accepting a mistake. WARNING: whatever you do, DO NOT attempt to deflect blame for the issue (even if it’s truly not your fault – this is not the time). Any sentence that has a “but” and/or “because” after the “yes, we are aware of it” is a clear sign that you don’t really believe that there’s and issue and/or if it’s yours and that will only re-start the customers fire and it will be directed at you!
3. Offer a solution: depending on what the issue is, you might have just “the right solution”, a “good work around”, or worst-case scenario… no solution at all. IF you have “the right solution” give it to them right away. They’ll thank you for it, go back to being a happy customer and tell all their friends about the product and how the customer support team kicks as. If all you have is a “good work around”, again, give it to them along with any and all important information/side effects that they should be aware of (i.e.: it will erase your entire HD but you’ll have the “pretty” icons back). In this case, more information is better than just enough. Not only you want them to understand how and why to work around the issue, but you also want to avoid them any possible “surprises” later on that might give them a reason to go back to square one. Now, if you don’t have a solution at all but are aware of the issue, then you most likely (“if” you want to stay in business that is) are working on it. You don’t have to apologize for not having a solution ready for them. Just telling them that you are aware of the problem and that you/your company is working on a solution is the best that you can do. Gather as much info about the customer’s problem and their contact information so that you can follow-up with any new information that you might have about their problem and/or to call them “as soon” as there’s a fix for it.
Three words. Three steps. You’ll be surprised how many karma points this approach will buy you.
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Now, I’m not going to hold my breath until Friday morning and expect Jobs to offer an apology (I hope he proves me wrong). And that’s too bad. We’ve come to expect great things from Apple and most of the time they deliver. Why not give users what they really want: an honest “I’m sorry”, a FREE bumper case and the comfort to know that Apple still cares about providing an excellent customer experience, even if the path to it is not always what was in Steve’s mind!